Elements and Performance Criteria
- Identify nature and type of inquiry or complaint
- Address client in a courteous and business-like manner in accordance with company requirements
- Confirm details of inquiry or complaint through suitable communication with client in accordance with company requirements
- Establish client needs and degree of urgency promptly in accordance with company requirements
- Record details of inquiry or complaint to ensure accurate records are maintained in accordance with legislative and companyrequirements
- Identify impact of relevant legislative and company requirements for handling inquiries and complaints
- Allocate a priority to inquiries or complaints requiring additional research and ensure arrangements are made for follow-up in accordance with company requirements
- Research information relevant to inquiry or complaint
- Identify information relevant to client needs from company and industry sources in accordance with company requirements
- Review records to establish history of service in accordance with company requirements
- Inspect site where appropriate with client to consider inquiry or confirm existence of problem in accordance with company requirements
- Assess probability of associated problems from the information available in accordance with company requirements
- Seek advice from appropriate personnel where necessary on nature of problem and proposed solution in accordance with company requirements
- Refer inquiries or complaints
- Identify inquiries or complaints that require referral to other personnel or external bodies in accordance with legislative and company requirements
- Make referrals to appropriate personnel for follow-up in accordance with individual level of responsibility and company requirements
- Forward documents and investigation reports to appropriate personnel in accordance with company requirements
- Follow up with appropriate personnel to gain prompt decisions in accordance with company requirements
- Communicate with clients and/or their agents to resolve issue
- Satisfy complex client needs
- Explain possibilities for meeting client needs in accordance with legislative and company requirements
- Assist clients to evaluate service/product options to satisfy their needs in accordance with legislative and company requirements
- Determine and prioritise preferred action in accordance with legislative and company requirements
- Identify potential areas of difficulty in client service delivery and take appropriate actions in a positive manner in accordance with legislative and company requirements
- Update relevant files and records
- Update policy and procedures where required
- Provide information on the identified problem and solutions to management to assist in updating company policy and procedures in accordance with company requirements
- Debrief staff on the nature of the problems and solutions implemented to reduce incidence of recurrence in accordance with legislative and company requirements